School Board Meeting

Oldham-Ramona School Dist 39-5

May 10, 2011


     The Oldham-Ramona School Board of Education met in regular session at 7:00 p.m. at the school.  Present were Lisa Beyer, Janelle Dinges, Larry Malcomb, Mike Matson, and Chandra Waikel.  Others present were Jo Albers, Glenn Albers, Lori Krogman, Butch Smith, Deanne DeRungs, Darwin Stewart, Deb Cassutt, Superintendent John Bjorkman, and Business Manager GayLynn Hagemann.  Chairman Beyer, who established a quorum was present, called the meeting to order.  Unless noted all decisions were unanimous.

     Action #2891:  Motion by Malcomb, seconded by Waikel to approve the minutes of April 11, 2011 as presented.

     Action #2892:  Motion by Waikel, seconded by Dinges to approve the April financial reports as presented.

















Balance 4/01/11
























 County Receipts








 Interest Earned








 Fed. Lunch Reimb








 Lunch/Milk Ticket Rev
























 State of SD--St. Aid








 Sioux Valley TV








 School owned house-rent








   State-Title I
















  State-IDEA Part B 611








 State-IDEA Pt B 611 ARRA








State-Fresh Fruit&Veg Prgm








State-Part B Birth to 3-summer








 Qtrly Medicaid Admin
















      Total Receipts
























 Accts. Payable
















      Total Disbursmts








Balance 4/30/11









Trust & Agency Acct


   Balance 4/01/11


      Total Receipts


      Total Disbursmnts


   Balance 4/30/11


     Action #2893:  Motion by Matson, seconded by Dinges to approve the following bills for payment.


General Fund

Bandmasters Instumental Music Contest    Entry Fees                 85.00

Best Western Ramkota Hotel        Lodging                         167.98

Cecil Plumbing & Heating          Building Maint                  306.12

Century Business Prod.            Maint Cont/Supp/Repair          451.28

Dakota Sports                     Supplies                        350.45

Flowers By Betsy                  Supplies                         21.20

GayLynn Hagemann                  Mileage                         185.74

Henry School District             Student Assembly                331.67

Hermitage Art                     Supplies/Music                   41.46

Home Service Water Cond.          Salt                             73.08

Imprest Fund                      Reimb                           132.93

Jane Lee                          Grad Credit                      60.00

Jerome E. Vanvooren               Purchased Service                50.00

Judy Voeltz                       Grad Credit                      60.00

Kathleen Eide                     Grad Credit                      60.00

Ken's Repair                      Vehicle Maint/Repair             96.09

Lewis Drug                        Supplies                        224.98

Madison Daily Leader              Publishing                      118.09

Mary Jo Thurow                    Supplies                         14.34

Mcleod's                          Supplies                         47.53

Michael Johnson Const.            Gravel                          185.00

Monette Drywall                   Purchased Service               127.50

Nancy Carmody                     Supplies                         13.74

Pamida                            Supplies                          5.00

Petty Cash/Ramona                 Postage/Reimb                    34.05

Prairie Lakes Ed. Coop            Purchased Services               47.13

Quam & Berglin, CPA               Auditor Services-FY2010 Final 2,300.00

Rutland School District           Reimb                            78.62

Sample Our Flowers                Supplies                         26.50

Servall Towel & Linen             Purchased Service               121.80

Sharlene Jensen                   Mileage                          44.40

Small School Alliance Group       Lobbying Fee                    200.00

Sunshine Foods                    Food/Supplies                    59.86

Variety Foods                     FFVP grant                      160.00


Capital Outlay Fund

Alliance Communications           Phone Service                    50.99

Alltel/Cellular One               Bus Phone Service                 2.40

Bud's Clean-Up Service            Garbage Service                 160.05

City Of Oldham                    Water/Sewer                      29.00

MCI                               Long Distance                    51.02

Mid-American Energy               Heat-Ramona                     910.53

Midwest Boiler Repair             Repairs/Maint                 1,377.00

Northwestern Energy               Heat-Oldham                     567.07

NSP Xcel Energy                   Electricity-Ramona            1,097.38

Ottertail                         Electricity-Oldham               97.28

Pro-Build                         Supplies                        995.00

R-Store                           Gas/Fuel                      2,600.87

Software Unlimited                Software Maint                2,630.00

Time Management Systems           Payroll Software                 27.60

Town Of Ramona                    Water/Sewer                     149.00


Special Education Fund

Children's Care Hosp & School     Services-Day Program          5,207.75

Deann Hildebrandt                 Mileage                          48.10

Laura Hoek                        Mileage                         319.68

Madison Community Hospital        OT & PT/Supplies              1,516.38

Prairie Lakes Ed. Coop            Purchased Services            1,006.49


Building Project Fund 4/08/2010

Randall Stanley Architects        Professional Services         4,575.50


Food Service Fund

Imprest Fund                      Reimb                            21.24

Servall Towel & Linen             Purchased Service                23.57

Spring Lake Colony                Contracted Meals              1,144.28

Sunshine Foods                    Food/Supplies                    37.03

Variety Foods                     Food/Dairy                    2,361.72


After-School Program

Imprest Fund                      Reimb                            90.00


     The board discussed the lunchroom and gymnasium renovation.  Superintendent  Bjorkman distributed copies of possible floor plans for the project.  Copies were shared with board members and persons present.

     Action #2894:  Motion by Malcomb, seconded by Dinges to select Gary Stanley of RS Architects as the architectural firm for the building project.

     Action #2895:  Motion by Dinges, seconded by Matson to approve the additional Trust & Agency accounts held by the school.

     The board discussed charging a daily fee for pre-school.  After a lengthy discussion it was decided to request donations from participating families.  Items that could be contributed to the pre-school program include money or classroom supplies. 

     Action #2896:  Motion by Dinges, seconded by Malcomb to pay out Nancy Carmody’s contract in May due to her retirement benefits.

     Action #2897:  Motion by Waikel, seconded by Malcomb to approve the revised “Professional Agreement” for the 2011-2012 school year for certified teachers.

     Action #2898:  Motion by Matson, seconded by Waikel to approve the certified, non-certified, and sport co-op coaching contracts for 2011-2012.

     Action #2899:  Motion by Malcomb, seconded by Dinges to approve the SD Department of Health contract for county health nurse services for 2011-2012, 30 hours at $20/hour for a total of $600.

     Action #2900:  Motion by Dinges, seconded by Matson to approve voting for Dave Merrill from Plankinton as representative to the SD Retirement System Board of Trustees.

     Action #2901:  Motion by Waikel, seconded by Malcomb to vote for Bo Beck as a Division III Representative for the SD High School Activities Association.

     Action #2902:  Motion by Dinges, seconded by Waikel for the SD High School Activities Association amendment ballot.

     Action #2903:  Motion by Matson, seconded by Malcomb to join SD High School Activities Association for the 2011-2012 school year.

     Action #2904:  Motion by Malcomb, seconded by Waikel to approve the “Indirect Cost Rate Calculation” from the Department of Education.

     The 2011-2012 budget was discussed. 

     Action #2905:  Motion by Malcomb, seconded by Dinges to approve Capital Outlay technology upgrades for approximately $28,500.

     The Prairie Lakes Educational Coop report was given by Mike Matson.

     Superintendent Bjorkman gave his report.

     Action #2906:  Motion by Malcomb, seconded by Waikel to enter into executive session at 9:26 p.m. to discuss personnel/student issues.  Chairman Beyer declared the board out of executive session at 10:44 p.m.

     There will be a special meeting of the board on Tuesday, May 24, 2011 at

7:00 p.m. to discuss the construction project manager position.

     Action #2907:  Motion by Malcomb, seconded by Dinges to adjourn at 10:49 p.m.





GayLynn Hagemann                     Lisa Beyer

Business Manager                     Board President


Published once at the total approximate cost of $_____________________.